A large number of factors influence the successful delivery of emails. On rare occasions that an email does not reach one or more of the intended recipients, mail servers may provide error responses to indicate the nature of the error. These can be due to issues such as an incorrect domain, an invalid email address, or problems with server connectivity.
Freshdesk’s 'Email Delivery Failure Notification' feature sends notifications to corresponding agents to take corrective actions when replies or forwards do not reach the recipients. Further, these errors are visible as a part of the ticket conversation and also in the ticket activities view.
Please follow the steps below to set up 'Email Delivery Failure Notification' in your Freshdesk account.
Login to your Freshdesk account as an administrator.
Navigate to Admin. Under Workflows, click on Automations.
Select Tickets. Under the Ticket updates tab, click on New Rule.
Select the System option under the When an action performed by section.
Under the Involves any of these events section, choose 'Mail sent to requester address failed' or 'Mail sent to cc or forward address failed' option as per your requirement.
Select appropriate options for Ticket properties and Actions sections, then click on Preview and Save.
Check for the rule summary and click on Save and Enable.
If the issue persists, please get in touch with firstname.lastname@example.org, and one of our agents will assist you further.